To review our Recording Notification Service frequently asked questions, click here.

  1. What are your office hours?

    Office Hours: Monday - Friday, 7:30 AM to 4:00 PM
    Recording Desk open 7:30 AM to 3:45 PM
    Click this link to see the Hamilton County Holiday Schedule.

  2. What is your mailing address?

    Hamilton County Recorder's Office
    138 E. Court St. Room #205
    Cincinnati, Ohio 45202

  3. What is your delivery address?

    Hamilton County Recorder's Office
    138 E. Court St. Room #205
    Cincinnati, Ohio 45202

  4. Does your county have tract (geographical) indexing?

    Yes.

  5. Does your county require a legal description with releases and assignments?

    Yes, per the Ohio Revised Code O.R.C. 5301.46.

  6. Does your county require $4.00 for marginal notations on releases and assignments?

    Yes, as of April 29, 2022, due to legislative action in House Bill 93.

  7. What do you charge for copies made by the public?

    $0.10 (10 cents) per page if self served.
    $2.00 per page if made by HCRO Staff.

  8. What do you charge for copies made by the Recorder's Staff?

    $2.00 per page plus $1.00 for certified seal if requested.

  9. Does your county offer online access? If so, is there a cost involved?

    Yes, we offer online access to our index database. No cost is involved. Document images are also available online.

  10. What is your County Auditor's conveyance fee?

    Please contact the County Auditor at www.hcauditor.org

  11. What is your County Auditor's transfer fee?

    Please contact the County Auditor at www.hcauditor.org

  12. Does your county require a self-addressed, stamped envelope (SASE) or postage?

    Yes, a self-addressed, stamped envelope.

  13. Does your county have Registered Land (Torrens)?

    Yes, but see our Registered Land Page for important information.

  14. Does your county supply blank forms for purchase?

    No.

  15. What is your county's document turn-around time?

    Typically two to three business days.

  16. Does your office record Soldier's Discharge Records (DD214)?

    Yes.

  17. What is your policy for handling documents that are over or under in filing fees?

    Documents under in filing fees are returned unrecorded.
    Documents over in filing fees are recorded and the overage amount is refunded.

  18. ATTENTION: Effective October 1, 2009, the Hamilton County Recorder's Office will only accept a conveyance by mail when the Engineer's and Auditor's stamps are on the document. This includes all deeds, land contracts, easements, affidavits and any documents that require a stamp from the Auditor's office. The Recorders' Office will not walk a conveyance through the Engineer or Auditor's Office.

  19. NOTE: A self-addressed, stamped envelope is required for the return of all documents.

  20. Conveyance documents should be sent to:

    Hamilton County Auditor
    Attention: Transfer Desk
    138 East Court Street, Room 304
    Cincinnati, Ohio 45202

  21. How do I make my document conform (Document Standardization Guidelines)?

    Click here to see Legislation Regarding Standardization of Forms - ORC 317.114

  22. Make checks payable to...?

    Scott Crowley Hamilton County Recorder