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    Information on Military Discharges

    The Certificate of Release or Discharge from Active Duty, DD Form 214, is one of the most important documents the Service will ever give you. It is your key to participation in all Department of Veterans Affairs (VA) programs as well as several state and federal programs. Other programs that require DD Form 214's include:

    - Disability compensation and pension - Vocational services
    - Education and training    - Insurance services  
    - Home loans - Burial at VA cemeteries  
    - Loan guaranty services    

    There is never a fee for recording a military discharge.

    In Ohio, the DD Form 214 can be registered or recorded at your County Recorder's Office just like a deed or other significant document.

    Immediately after you separate, register your DD Form 214 with your County Recorder. If you register your documents, they can later be retrieved quickly and conveniently at this office at no fee to you.

    The first Military Discharge recorded at the Hamilton County Recorder's Office belonged to Private William Dott of the Ohio Volunteer Infantry who was discharged October 28, 1862. Since that time, your Recorder has been safeguarding these important documents and making them available to American Veterans from every war.

    To search for a recorded Military Discharge, please click here.

    Replacing a Lost Military Discharge (DD Form 214)

    If you did not record your DD Form 214 at the Recorder's Office and you need a copy, you can request one by writing to the National Personnel Records Center.

    Include the following information with your request: Mail your request to:  

    Full name
    Social Security/Service number
    Current home number and area code
    Branch of service
    Approximate dates of service
    Last unit of assignment
    Place of entry into the service
    Place of discharge
    Place of birth
    Return address
    Reason for the request
    Sign and date request with full signature - no initials

    National Personnel Records Center
    Attention: (Your Service, e.g. Army)
    9700 Page Avenue
    St. Louis, MO 63132-5100


    For an application (Form 180) for a replacement of your DD Form 214, click here, or contact the National Personnel Records Center via the Internet by clicking here or calling them directly at:

    Air Force 314.538.4218  
    Army 314.538.4222  
    Navy 314.538.4147  
    Marines 314.538.4147  
    Coast Guard 314.538.4147  

    County Administration Building
    138 East Court Street
    Cincinnati, OH 45202

    Phone: (513) 946-4570
    Fax: (513) 946-4577
    Hours of operation: 7:30 am-4:30 pm Mon-Fri

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