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Hamilton County Recorder - Frequently Asked Questions

  1) What is your mailing address?
  2) What is your delivery address?
  3) Does your county have tract (geographical) indexing?
  4) Does your county require a legal description with releases and assignments?
  5) Does your county require $4.00 for marginal notations on releases and assignments?
  6) What do you charge for copies made by the public?
  7) What do you charge for copies made by the Recorder's Staff?
  8) Does your county offer on-line access? If so, is there a cost involved?
  9) What is your County Auditor's conveyance fee?
10) What is your County Auditor's transfer fee?
11) Does your county require a self-addressed, stamped envelope (SASE) or postage?
12) Does your county have Registered Land (Torrens)?
13) Does your county supply blank forms for purchase?
14) What is your county's document turn-around time?
15) Does your office record Soldier's Discharge Records (DD214)?
16) What is your policy for handling documents that are over or under in filing fees?
17) *ATTENTION: ...accept a conveyance by mail...
18) NOTE: A self-addressed, stamped envelope is required...
19) Conveyance documents should be sent to...
20) How do I make my document conform (Document Standardization Guidelines)?
21) Make checks payable to...?
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1)
What is your mailing address?
  Hamilton County Recorder
138 E. Court St. Room #205
Cincinnati, Ohio 45202
 
 
2)
What is your delivery address?
  Hamilton County Recorder
138 E. Court St. Room #205
Cincinnati, Ohio 45202
 
 
3)
Does your county have tract (geographical) indexing?
  Yes.
 
 
4)
Does your county require a legal description with releases and assignments?
  Yes, per ORC 5301.46.
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5)
Does your county require $4.00 for marginal notations on releases and assignments?
  Hamilton County does not do marginal notations.
 
 
6)
What do you charge for copies made by the public?
  $0.25 (25 cents) if self served
$2.00 if made by HCRO Staff
 
 
7)
What do you charge for copies made by the Recorder's Staff?
  $2.00 plus $1.00 for certified seal if requested.
 
 
8)
Does your county offer on-line access? If so, is there a cost involved?
  Yes, on-line access to index database. No cost involved.
Document images available on-line.
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9)
What is your County Auditor's conveyance fee?
  Please contact the County Auditor at http://www.hcauditor.org
 
 
10)
What is your County Auditor's transfer fee?
  Please contact the County Auditor at http://www.hcauditor.org
 
 
11)
Does your county require a self-addressed, stamped envelope (SASE) or postage?
  Yes, a self-addressed, stamped envelope.
 
 
12)
Does your county have Registered Land (Torrens)?
  Yes.
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13)
Does your county supply blank forms for purchase?
  No.
 
 
14)
What is your county's document turn-around time?
  Typically two to three business days on non registered land
 
 
15)
Does your office record Soldier's Discharge Records (DD214)?
  Yes.
 
 
16)
What is your policy for handling documents that are over or under in filing fees?
  Documents under in filing fees are returned unrecorded.
Documents over in filing fees are recorded and the overage amount is refunded.
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17)
*ATTENTION: Effective October 1, 2009, the Hamilton County Recorder will only accept a conveyance by mail when the Engineer's and Auditor's stamps are on the document. This includes all deeds, land contracts, easements, affidavits and any documents that require a stamp from the Auditor's office. The Recorders' Office will not walk a conveyance through the Engineer or Auditor's Office.
 
 
18)
NOTE: A self-addressed, stamped envelope is required for the return of all documents.
 
 
19)
Conveyance documents should be sent to:
  Hamilton County Auditor
Attention: Transfer Desk
138 East Court Street, Room 304
Cincinnati, Ohio 45202
 
 
20)
How do I make my document conform (Document Standardization Guidelines)?
  Click here to see Legislation Regarding Standardization of Forms - ORC 317.114
 
 
21)
Make checks payable to...?
  Norbert A. Nadel Hamilton County Recorder
 
 
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County Administration Building
138 East Court Street
Cincinnati, OH 45202

Phone: (513) 946-4570
Fax: (513) 946-4577
Hours of operation: 7:30 am-4:30 pm Mon-Fri

Copyright © 2009 - 2017 Hamilton County Recorder's Office

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